Anyone who has chaired a committee knows how the agenda really gets made. Items arrive by email, in the corridor, in a text message, or at the last minute. Someone has to collect them, decide the order, guess how long each will take, and type it all up. Then, after the meeting, someone has to chase the actions.
Agoraly does the collecting, ordering and chasing, so the people running the meeting can run the meeting.
How it works
Every meeting gets its own email address. Anyone who wants something discussed sends an ordinary email to it. The subject becomes the title of the item, the message becomes the detail, and any attachment comes along.
Agoraly places the item on the agenda according to the sender's rank for that meeting, and gives it a default time allocation that the Chair can change. The Chair and Secretary can then edit, reorder, merge or reject items, add sections, and finalise the agenda when it is ready.
On the day
Run mode walks the agenda in order, with a timer on each item. It records attendance and quorum, motions with mover, seconder and votes, decisions, and the notes that become the minutes. Actions are assigned to people as they arise.
Afterwards
Print the agenda or save it as a PDF, email it to everyone invited, and carry unfinished items into the next meeting in the series. Anyone given a follow-up is emailed about it, and can add notes to it without waiting for the next meeting.
Who it is for
Agoraly is built for boards, committees, body corporates and other groups that meet regularly and need a proper record. It is deliberately small and plain: one job, done well, at a price that suits a volunteer committee.
Made in the Northern Territory
Agoraly is built by OchreOnline Pty Ltd in Palmerston, Northern Territory, and priced in Australian dollars. The Single plan is $3.99 a month plus GST with a 14-day free trial; see the pricing page for the rest.