The idea behind Agoraly is that raising an item should be as easy as sending an email. Here is exactly what happens when you do.
1. Find the meeting's address
Every meeting has its own submission address. The Chair, Secretary and administrators can see it on the meeting's page, and the Email submission address button sends it to everyone invited, in an email that is easy to forward to anyone else who should be able to raise items.
2. Write an ordinary email
- The subject becomes the title of the agenda item, so make it say what the item is about.
- The message becomes the item's detail. Include what you want the meeting to decide or note.
- Attachments are kept and shown with the item.
You do not need an account or a password to send an item to a meeting.
3. Agoraly places it on the agenda
Agoraly recognises you by your email address and places the item according to your rank for that meeting. Higher ranks sit earlier. Each rank carries a default time allocation, which the Chair can change.
If the sender is not recognised, the item is not lost. It goes into the lowest tier so that the Chair can see it and decide what to do.
4. The Chair curates
The Chair and Secretary can edit an item, change its time, move it, merge it with a similar one, add it to a section, or reject it. Rank sets the starting order, not the final one.
5. The deadline closes the list
Each meeting has a submission deadline, and the Chair can set reminders to go out before it. After the deadline, items are not added automatically; the Chair can still add one by hand if it really cannot wait.
Who can see the agenda?
Sending an item and reading the agenda are separate. Anyone with the address can send an item, but only people invited to the meeting can read its agenda. A private meeting can be restricted further, to specifically authorised people.
You can read more in the Help section.